7shifts vs When I Work
A detailed comparison of 7shifts and When I Work. See how they stack up on features, pricing, and user ratings.
At a Glance
| 7shifts | When I Work | |
|---|---|---|
| Rating | 4.7/5 | 4.5/5 |
| Starting Price | $30/mo | $2/mo |
| Free Trial | Yes | Yes |
| Free Plan | Yes | No |
| Features | 14 | 13 |
| Best For | SMB | SMB |
Key Differences
7shifts and When I Work share 13 features. 7shifts has 1+ unique feature.
Only in 7shifts
- Geofencing
7shifts
Restaurant-focused workforce management platform with scheduling, time clocking, tip management, and labour compliance tools.
When I Work
Employee scheduling and time tracking app for small businesses with shift-based workforces, known for its simple mobile-first experience.
Feature Comparison
| Feature | 7shifts | When I Work |
|---|---|---|
| Reporting Dashboard | ||
| API Access | ||
| Mobile App | ||
| GPS Tracking | ||
| Geofencing | ||
| Kiosk Mode | ||
| Labour Cost Forecasting | ||
| Overtime Alerts | ||
| PTO Management | ||
| Payroll Export | ||
| Shift Scheduling | ||
| Shift Swapping | ||
| Team Messaging | ||
| Time Tracking | ||
| Timecard Approval |
Pricing Comparison
7shifts
When I Work
Integrations
Both tools integrate with
Only 7shifts
Pros & Cons
7shifts
Pros
- +Purpose-built for restaurants with POS integrations (Toast, Square, Clover)
- +Free plan for single-location scheduling up to 30 employees
- +Labour cost forecasting tied to actual sales data
- +Tip pooling and distribution built directly into the platform
Cons
- -Only suitable for the restaurant industry — not generalisable
- -Per-location pricing becomes expensive for multi-unit operators
- -Free plan is limited to scheduling only — no time clocking
- -Advanced features like auto-scheduling only available on higher tiers
When I Work
Pros
- +Extremely simple and intuitive — minimal training needed
- +One of the most affordable scheduling tools at $2.50/user/month
- +Mobile app is highly rated and reliable for shift workers
- +Built-in team messaging reduces need for separate communication tools
Cons
- -Limited advanced features compared to Deputy or 7shifts
- -No free plan — competitors like 7shifts offer free tiers
- -Reporting and analytics are basic
- -No industry-specific features (unlike 7shifts for restaurants)
Which Should You Choose?
Choose 7shifts if:
- • Your company is SMB size
- • You want to start with a free plan
- • Higher user ratings matter to you (4.7 vs 4.5)
- • You need a more feature-rich solution (14 vs 13 features)
- • Purpose-built for restaurants with POS integrations (Toast, Square, Clover)
Choose When I Work if:
- • Your company is SMB size
- • Budget is a priority (starts from $2/mo vs $30/mo)
- • Extremely simple and intuitive — minimal training needed
How we evaluate tools
Our ratings combine verified user reviews from G2 and Capterra with hands-on feature analysis. Pricing is checked against official sources. We may earn a commission through affiliate links, but this never influences our rankings or recommendations. Read our full methodology.