Deputy vs When I Work
A detailed comparison of Deputy and When I Work. See how they stack up on features, pricing, and user ratings.
At a Glance
| Deputy | When I Work | |
|---|---|---|
| Rating | 4.6/5 | 4.5/5 |
| Starting Price | $4/mo | $2/mo |
| Free Trial | Yes | Yes |
| Free Plan | No | No |
| Features | 15 | 13 |
| Best For | SMB | SMB |
Key Differences
Deputy and When I Work share 13 features. Deputy has 2+ unique features.
Only in Deputy
- Geofencing
- Kiosk Mode
Deputy
Shift scheduling, time tracking, and workforce management platform for hourly and shift-based teams across retail, hospitality, and healthcare.
When I Work
Employee scheduling and time tracking app for small businesses with shift-based workforces, known for its simple mobile-first experience.
Feature Comparison
| Feature | Deputy | When I Work |
|---|---|---|
| Reporting Dashboard | ||
| API Access | ||
| Mobile App | ||
| GPS Tracking | ||
| Geofencing | ||
| Kiosk Mode | ||
| Labour Cost Forecasting | ||
| Overtime Alerts | ||
| PTO Management | ||
| Payroll Export | ||
| Shift Scheduling | ||
| Shift Swapping | ||
| Team Messaging | ||
| Time Tracking | ||
| Timecard Approval |
Pricing Comparison
Deputy
When I Work
Integrations
Both tools integrate with
Only Deputy
Pros & Cons
Deputy
Pros
- +Intuitive drag-and-drop shift scheduling with auto-scheduling capability
- +Strong mobile app for clock-in, shift swaps, and availability management
- +Demand-based scheduling uses sales and foot traffic data
- +Broad payroll integrations (ADP, Gusto, QuickBooks, Xero)
Cons
- -Per-user pricing adds up quickly for larger hourly workforces
- -Payroll features are limited — relies on integration with external payroll
- -Advanced reporting requires the Premium plan
- -Geofencing and GPS tracking can drain mobile battery
When I Work
Pros
- +Extremely simple and intuitive — minimal training needed
- +One of the most affordable scheduling tools at $2.50/user/month
- +Mobile app is highly rated and reliable for shift workers
- +Built-in team messaging reduces need for separate communication tools
Cons
- -Limited advanced features compared to Deputy or 7shifts
- -No free plan — competitors like 7shifts offer free tiers
- -Reporting and analytics are basic
- -No industry-specific features (unlike 7shifts for restaurants)
Which Should You Choose?
Choose Deputy if:
- • Your company is SMB size
- • Higher user ratings matter to you (4.6 vs 4.5)
- • You need a more feature-rich solution (15 vs 13 features)
- • Intuitive drag-and-drop shift scheduling with auto-scheduling capability
Choose When I Work if:
- • Your company is SMB size
- • Budget is a priority (starts from $2/mo vs $4/mo)
- • Extremely simple and intuitive — minimal training needed
How we evaluate tools
Our ratings combine verified user reviews from G2 and Capterra with hands-on feature analysis. Pricing is checked against official sources. We may earn a commission through affiliate links, but this never influences our rankings or recommendations. Read our full methodology.